What it is for
The Assets module is the single reference for everything your team maintains: machines, installations, vehicles, technical rooms. Each asset has a record that centralizes its criticality, location, place in the hierarchy, operational status and full intervention history. When well filled in, it becomes the entry point for your work orders and the memory of your maintenance.
Key concepts
- Criticality: each asset is rated Critical, Important or Normal to help prioritize work.
- Location: the asset is attached to a place, so you can find it and filter by site or zone.
- Parent/child hierarchy: an asset can contain sub-assets (a production line and its machines, a machine and its components).
- Operational status: In service, Planned shutdown or Unplanned shutdown, with a shutdown reason to document the cause.
- QR label: a printable PDF code you stick on the asset; it points to the record and opens on scan from mobile.
- Useful links: an asset can be associated with a vendor and with the spare parts that concern it.
Step by step
- 01
Create or import your assets
Add an asset by entering at least its name and reference, then choose its criticality, location and, if needed, its parent asset to build the hierarchy. Start with your most critical assets: a well-named record today saves you time on every future intervention.
- 02
Generate and stick the QR labels
From an asset's record, generate its QR label: you get a printable PDF. Print it and physically stick it on the asset, in a visible and clean spot. Honestly noted: the label is a link to the record, not an identifier stored inside the asset — it is the physical sticking that ties it to the field.
- 03
Open the record and its history
Open the record to see the asset's information and the history of its past interventions at a glance. In the field, a technician scans the QR label from mobile: the record opens directly, with no need to search for the asset in a list.
- 04
Link parts and vendor
Associate the asset with the spare parts that concern it and its vendor. That way, during a repair, you immediately know which parts to order and who to contact, without leaving the record.
- 05
Track status and downtime
Update the operational status to match reality: In service, Planned shutdown or Unplanned shutdown, specifying the shutdown reason. This tracking documents interruptions and helps you spot the assets that stop most often.
Tips & good to know
- Standardize your names and references from the start (prefix by site or by family): a consistent naming scheme makes search and filters far more effective.
- Reserve the Critical rating for assets whose stoppage truly blocks operations; if everything is critical, nothing is.
- Always fill in a shutdown reason: that is what turns a plain status into usable data for your analysis.
- Reprint a QR label if it gets damaged or unreadable; it will still point to the same record.